Autobot

Free proforma invoice generator for GST and export

This proforma invoice generator works out CGST and SGST or IGST from the place of supply and writes the total in words. For exports, it adds the Incoterm, ports and currency instead of GST. Print or save it as a PDF.

Nothing you type leaves this page or is saved, so reloading clears the form.

Last updated . General information, not legal or tax advice.

Fill in the proforma invoice

New here? Load a sample to see how it works, then type over it.

Jump to preview

Type of proforma

Type of proforma

Export of goods or services is a zero-rated supply: no GST is added to this price.

Proforma details

Enquiry or PO number.

Three letters, like CHF.

Seller (you)

Type the GSTIN and the state fills in.

Your IEC is the same as your PAN [9].

Buyer

Leave it blank for an unregistered buyer.

Place of supply and tax

For goods that move, the place of supply is where the movement ends for delivery. For services to a registered buyer, it is usually the buyer's location. Check before you print.

Tax on this proforma

Items

HSN or SAC: tax invoices need 4 digits if your turnover is up to ₹5 crore and 6 above [5].

HS code: use your 8-digit ITC(HS) code [9].

GST rate: most goods and services are at 5% or 18% since 22 Sep 2025, and a few are at 40%. Check the rate for your HSN.

Freight you charge with the goods is part of a composite supply and takes the goods' rate.

Terms

Shows the advance and the balance.

Bank details (optional)

Export details

Number and type, like 120 bales.

Signature

Preview

In the print window, choose Save as PDF.

Scaled to fit this screen. The printout is A4.

How to make a proforma invoice here

  1. Choose Domestic or Export, and your GST status.
  2. Enter your details and the buyer's.
  3. Check the place of supply. It decides CGST and SGST or IGST.
  4. Add each item with its HSN or SAC code, quantity, rate, discount and GST rate.
  5. Add the advance, terms, validity and bank details, then click "Print or save as PDF".

Our guide to the proforma invoice format has two filled samples.

What the generator works out

  • Taxable value for each line: quantity times rate, less any discount.
  • CGST and SGST at half the rate each when your state and the place of supply match, and IGST at the full rate when they differ. In Chandigarh, Ladakh, Lakshadweep, Andaman and Nicobar, and Dadra and Nagar Haveli and Daman and Diu, UTGST replaces SGST [7]. SEZ buyers always get IGST.
  • Totals, a tax summary by rate, a round-off to the nearest rupee, and the advance and balance.
  • The total in words: lakh and crore for rupees, thousand and million for other currencies.
  • Warnings, never blocks, when a GSTIN's state code, an IEC's 10 characters or an IFSC's 11 characters look wrong [6][9][10].

FAQ

Is a proforma invoice from this generator valid for GST?

It is a proforma, not a tax invoice, so it carries no GST liability and the buyer cannot claim input tax credit on it. When you make the supply, issue a tax invoice with your next tax invoice number [1][2].

How does it choose CGST and SGST or IGST?

It compares your state with the place of supply, as the government's e-invoice system does. Same state means CGST and SGST. Different states or an SEZ buyer means IGST. For goods that move, the place of supply is where delivery ends [3][6].

Is my data saved or sent anywhere?

No. Everything runs in your browser. Nothing you type is sent or stored, and there is no sign-up. Our analytics counts visits and print clicks, never what you type. Reloading clears the form, so save the PDF if you want a copy.

Can I make an export proforma invoice?

Yes. Switch to Export to add the currency, an Incoterms 2020 rule with its named place, ports, HS codes, packing and your SWIFT code. There is no GST line, because exports are zero-rated supplies [3][8].

Which GST rates can I pick?

0%, 5%, 18% and 40%. Since 22 Sep 2025, most goods and services are taxed at 5% or 18%, and a few at 40% [4]. For any other notified rate, choose Other. Check the rate for your HSN code.

Sources

All pages opened on 18 Oct 2026.

  1. Central Goods and Services Tax Act, 2017, CBIC consolidated text as amended up to 31 Aug 2021: sections 2(30), 8, 10(4), 16(2), 31. https://cbic-gst.gov.in/pdf/CGST-Act-Updated-31082021.pdf
  2. Central Goods and Services Tax Rules, 2017, CBIC consolidated text as amended up to 24 Sep 2021: rule 46. https://cbic-gst.gov.in/pdf/24092021-CGST-Rules-2017-Part-A-Rules.pdf
  3. CBIC, Frequently Asked Questions on GST, 3rd edition, 15 Dec 2018: exports deemed inter-state and zero-rated; place of supply decides CGST and SGST or IGST; place of supply of goods; default place of supply for services to registered and unregistered persons. https://www.gstcouncil.gov.in/sites/default/files/2024-02/final-gst-fq-31218.pdf
  4. PIB, "Recommendations of the 56th Meeting of the GST Council", 3 Sep 2025 (5% and 18% rates and a 40% rate from 22 Sep 2025; tobacco and pan masala kept at existing rates). https://gstcouncil.gov.in/sites/default/files/2025-09/press_release_press_information_bureau.pdf
  5. Notification No. 78/2020-Central Tax, 15 Oct 2020 (4 HSN digits up to ₹5 crore turnover, 6 above, from 1 Apr 2021). https://www.gstcouncil.gov.in/sites/default/files/2024-05/notfctn-78-central-tax-english-2020.pdf
  6. NIC, e-invoice API documentation, Generate IRN: validations 23, 31, 32 and 39, and calculation of values (taxable value, CGST and SGST at half the rate each, IGST at the full rate). https://einv-apisandbox.nic.in/version1.03/generate-irn.html . 6b. GST e-invoice portal, master codes, state codes. https://einvoice1.gst.gov.in/Others/MasterCodes
  7. Union Territory Goods and Services Tax Act, 2017, section 1(2) as amended by the Finance Act, 2020 (extends to Andaman and Nicobar Islands, Lakshadweep, Dadra and Nagar Haveli and Daman and Diu, Ladakh, Chandigarh and other territory), CBIC Tax Information Portal. https://taxinformation.cbic.gov.in/content/html/tax_repository/gst/acts/2017_ut_gst_act/documents/Union_Territory_Goods_And_Services_Tax_Act,_2017_27-March-2020.html
  8. ICC, Incoterms rules (Incoterms 2020 is the most recent version), https://iccwbo.org/business-solutions/incoterms-rules/ , and US International Trade Administration, "Know your Incoterms" (the 11 rules, their named places, and the four sea and inland waterway rules), https://www.trade.gov/know-your-incoterms
  9. DGFT, Foreign Trade Policy, Chapter 2 (v1.2.2): paragraph 2.02 (8-digit ITC(HS) codes) and 2.05 (IEC is the same as PAN). https://content.dgft.gov.in/Website/Chapter_2_Revised_FTP_v1.2.2.pdf
  10. Reserve Bank of India, FAQs on payment and settlement systems (IFSC: 11 characters, first 4 letters for the bank, 5th character 0, last 6 for the branch). https://www.rbi.org.in/scripts/FS_FAQs.aspx?Id=60&fn=9